BILLVO
Billvo helps service businesses manage invoices, installments, partial payments, outstanding balances, receipts and customer payment history in one place.
Instead of maintaining separate spreadsheets for invoices, collections and follow-ups, your team gets a clear view of what was billed, what has been received and what is still outstanding.
Self-hosted software by Digital Concern. Billvo records payments made through other methods. It is not a payment processor.
BEYOND PAID / UNPAID
Many invoicing tools assume a simple process:
Create invoice → send invoice → get paid.
Service businesses often work differently.
A customer may pay 50% upfront and the rest later. Another invoice may have several installments. A customer may pay only part of an installment.
The business still needs to know what has been collected, what remains outstanding and what needs attention next.
Billvo was built around that reality.
COLLECTION VISIBILITY
Billvo gives teams a clear operational view of invoicing and collections.
What did we bill?
What did we collect?
What is still outstanding?
Three connected questions. One operational view.FROM CUSTOMER TO COLLECTION
A customer record keeps billing information tied to the customer instead of spreading it between spreadsheets, invoices and individual staff members.
Identity and contact information sit alongside invoice history, billed totals, outstanding totals and payment history. Your team can follow the customer’s collections without piecing the story together from separate records.
Create draft or issued invoices with automatically assigned invoice numbers, multiple line items and reusable services. Add an issue date, notes, payment terms and an installment schedule to the same record.
Invoices can be edited where the lifecycle allows it, so preparation and changes stay connected to the payment plan.
Billvo allows an invoice to be divided into one or more installments so the agreed payment plan remains connected to the invoice.
Customers do not always pay the exact expected amount.
Billvo allows multiple positive payments to be recorded against an installment while keeping the remaining balance accurate.
Each payment updates the amount paid, remaining invoice and installment balances, installment and invoice statuses, and the customer’s outstanding balance. Recorded payments cannot exceed the relevant invoice or installment balance.
THE PAYMENT RECORD
Payment history can include the installment, payment date, amount, method, reference, remarks and a receipt action.
Record payments made by Cash, Bank Transfer, Cheque or Other methods.
What has this customer already paid, and what is still outstanding?
When a recorded payment needs correcting, Billvo recalculates the financial amounts and invoice and installment states.
Overpayment validation, installment overpayment validation and duplicate-payment protection help keep recorded collections within the relevant financial limits.
Paid and outstanding amounts are calculated from payment records and used consistently across relevant invoice, customer and reporting views.
Different screens should not tell the business different numbers.
PAYMENT STATUS + WORK STATUS
Partial and Paid reflect payment activity. A paid invoice can progress to Completed when the work is complete, and completed work can progress to Closed.
Closed invoices are read-only.
Refunded is also a supported state where applicable. Billvo supports a full refund of the recorded paid amount while preserving the transaction record.
INVOICE PDF
Download an invoice PDF with business and customer details, services, charges, currency information and the installment schedule.
Bank and payment information, terms and a signature or stamp area help communicate the agreed billing details to the customer.
PAYMENT RECEIPTS
Individual payment transactions can generate downloadable receipts with relevant invoice, customer and payment information.
The receipt reflects the invoice’s current outstanding balance when generated.
SERVICES & REPORTING
Maintain reusable service names and descriptions to prepare invoices faster. Billed and outstanding values can also be reported by service.
Dashboard totals, invoiced versus collected trends, status breakdowns and recent invoice activity help teams understand billing and outstanding collections.
Find invoice records through invoice or customer search, lifecycle status, issue month and received or outstanding financial state.
Reporting can also be adapted to the operating model. The Crossroad implementation includes country, agent and lead-source reporting as business-specific adaptations; those fields are not required for every Billvo deployment.
BUSINESS SETUP
PKR USD EUR GBP
The current collection and reporting model is PKR-based. Foreign currency invoices use a locked, manually entered PKR conversion rate.
Billvo can support sending invoice emails with the invoice PDF and payment-reminder emails as part of the deployment.
Authenticated Edit users can manage operational records. View users can access business information without normal editing capability.
SELF-HOSTED BILLVO
Billvo is designed as a self-hosted application rather than forcing every business into a generic shared SaaS account.
It can be deployed on infrastructure configured for the business, providing greater control over where the application and its records are hosted.
Digital Concern is responsible for Billvo and can discuss the deployment and implementation your business needs.
CONFIGURATION & CUSTOM IMPLEMENTATION
Existing settings and custom development serve different needs. We scope implementation work around the process you want the team to follow.
Use the existing configurable areas to set up day-to-day billing.
Changes beyond existing settings are scoped development work.
AFTER THE INVOICE
Generating an invoice PDF is easy.
The operational work comes afterwards.
Billvo connects the invoice with its payment schedule, customer record, payment history, remaining balance and collection status so the team has one consistent view of the transaction.
WHO BILLVO IS FOR
Billvo becomes especially useful when invoices are paid over time, customers have installment agreements and partial payments happen.
It gives teams visibility into outstanding collections when customer and payment history currently sit across spreadsheets or separate systems.
BILLVO AT A GLANCE
TRY BILLVO
The easiest way to understand Billvo is to use it.
Create a customer, prepare an invoice, split it into installments and record a payment to see how the remaining balance and payment history update.
QUESTIONS ABOUT BILLVO
Payments, deployment and the practical details.
Billvo is an invoicing and payment-tracking system for service businesses. It helps teams manage customers, invoices, installment schedules, partial payments, outstanding balances, receipts and collection records in one place.
Yes. An invoice can be divided into multiple installments so the agreed payment plan remains connected to the invoice and customer record.
Yes. Billvo can record multiple payments against an invoice or installment while continuing to calculate the amount received and remaining balance.
No. Billvo currently records and manages payments that take place through other payment methods. It is not an online payment gateway or payment processor.
Yes. Billvo can generate invoice PDFs and individual payment receipts using the relevant customer, invoice, installment and payment information.
Billvo can support invoice emails and email-based payment reminders as part of the deployment.
Yes. Installment schedules remain connected to the invoice, and multiple payments can be recorded while Billvo keeps the paid and outstanding amounts updated.
The current implementation supports invoices in PKR, USD, EUR and GBP. The existing operational collection and reporting model is PKR-based.
Yes. Billvo can be deployed as a self-hosted application on infrastructure configured for the business.
Yes. Billvo can be adapted for requirements such as customer fields, invoice terminology, installment rules, reporting, branding and other business-specific workflows. Customization is scoped as implementation work.
Billvo is primarily designed for service businesses that invoice customers and need to track installments, partial payments, outstanding balances and collection history.
Yes. Billvo supports authenticated users with edit and view access levels so operational and read-only access can be separated.
LET’S DISCUSS YOUR WORKFLOW
Tell us how you currently manage invoices, installments and collections.
We can review the workflow and discuss whether Billvo fits the current process or whether focused customization would be needed.